Minutes of the Ordinary Meeting at Hallhill Healthy Living Centre, Dunbar
Thursday 19th February 2009
Present; C McWhannell, J Blyth, R Thomas, B Cleator, J S Band, J Dixon, B Donald,
T Band (Minute Secretary).
Apologies; I Fleming, D Ainsley, A Davidson
1. Welcome and Apologies
Chairman welcomed all and apologies were noted.
2 Corrections / Acceptance of minutes
Minutes approved as read.
3. Matters Arising
No matter arising
4. HMC Update
Quotation has been received for repairing stone steps on the north wall and it was agreed to proceed in stages
Becket Rankin are planning a visit in Feb/March
Paul McLennan will try to obtain funding from ELC for HM Office
RT agreed to respond to Duncan Forbes' questions on the accounts
RT and JSB will investigate the trap door to the tidal gauge mechanism
CMcW will respond to letter received from B Buglass.
5. Finance Update
P and L sent out. BD to check with HM as to whether we have less boats in the harbour or if some fees are still outstanding.
6. Projects Update
Harbour Fabric – ongoing – Becket Rankin will check during their visit
Ladders – HMC dealing
McArthur’s Store – the due date for completion is end of April due to the delays with archaeologists and weather problems. The limecrete cannot be laid in cold temperatures.
When the draft licence is ready a meeting will be arranged with the fishermen and they will be updated on progress at that stage. A copy of the draft licence will be distributed to the fishermen prior to the meeting.
Management group will meet to ensure all costs/forecasts are in place prior to this meeting.
Battery –agreed to go to the first stage with Rankin Fraser proposals – awaiting response
Amenities Building – Planning application lodged at the end of January and a response is expected by end of March.
RT to negotiate with East Lothian Community Development Trust on the issue of siting this on their land.
Interpretative Panels – Planning Application in for the Seabird Centre funded Kittiwake panel to go at the LH side of the castle. Funding still to be received for this panel. A further grant has been received from ELC for an additional interpretative panel. Site and content still be to be discussed.
Development of Harbour –The application for funding has been submitted to Leader and there are a number of possible avenues to pursue for further funding
When stage 2 is completed we will have design rather than just a concept. Terms of reference have been sent to three companies for quotations.
The bathymetric survey has been received and will be sent out to Directors.
Vaults – Dave Johnston will attend the next meeting to give an update on the current status of the Vaults.
7. AOB
Mooring and Landing charges were discussed and it was agreed to an increase based on the Consumer Price Index at 3.1%. BD and BC agreed to look at methods of raising money on behalf of DHT to fund necessary work on Harbour Fabric
Crown Estates are to charge an annual rental for the slipway and maintenance bay CMcW to investigate further.
RNLI boathouse – need permission to locate 2 containers in the harbour area for the period October 2009 – March 2010 and the Directors agreed but suggested they speak to local residents to make them aware of the plans.
Their contractors would like to use the area currently being used by the containers for the fishermen’s stores. CMcW to speak to George McNeil and Alastair Mackie.
The RNLI are seeking permission to use the harbour area on May 23rd for the Naming Ceremony taking place at 3pm. It was agreed they could close off the harbour area.
JB requested that all reports are requested in an electronic format and forwarded to all Directors.
JSB advised that on Director recruitment he had received one application and had one pending at this stage.
CMcW's three year term as Director comes to an end in March 2009. He indicated his willingness to stand for re-election to the Board but expressed his wish to stand down as Chairman
It was agreed that all mooring application forms will only be accepted if accompanied by a current, valid Insurance certificate.
The Bridge being in the permanent ‘up’ position from October to April was discussed and the HM will be asked to leave the Bridge ‘down’ at all times to allow the public access to the North Wall unless weather conditions make it unsafe for people to cross.
Web Site – some information is outdated and all Directors are asked to check and update any information possible.
9. Date of Next Meeting
Thursday 12th March 09 at Hallhill Healthy Living Centre, Dunbar at 1830hrs