Minutes of the Ordinary Meeting at Hallhill Healthy Living Centre, Dunbar Thursday 13th November 2008
Present: C McWhannel, J Blyth, I Fleming, J S Band, J Dixon, R Thomas, A Davidson, B Donald, D Johnston, D Ainsley, T Band (Minute Secretary).
Apologies; B Cleator
1. Welcome and Apologies
Chairman welcomed all and apologies were noted.
Jack Laws, who sits on the committee of the St Abbs Marine Reserve, attended the meeting and suggested that parking and toilets are necessary to encourage divers but showers not necessarily needed as most divers use dry suits. St Abbs charge £5 per day for parking. He also recommended more information to direct divers to places to enter the water and nearby dive sites. RT will follow up with local dive clubs he was in contact with earlier this year. RT, AD, and JB will liaise on these issues
2 Corrections / Acceptance of minutes
Minutes approved as read.
3. Matters Arising
Letter from Crown Estates stating the options for payment – RT to seek clarification from Bell Ingram
4. HMC Update
Maintenance Bay – awaiting response from Beckett Rankin
Harbour Bridge – loose decking now repaired. RT has sent a letter to Alan Forsyth still seeking a handover date.
Ladders – still no response from Watts – JD has a quote for installation of the rubber ladder as per HMC minutes.
Powered Davits – Duncan Forbes and Bob Clunas have liaised with the fishermen and they have agreed a site and will source equipment.
HM Office – work well underway
Abandoned boats and trailers – RT has written to the owners giving 28 days to remove equipment from the harbour area
IMcK resigned from the HM committee – the committee recorded their thanks for all of his efforts on behalf of DHMC
5. Finance Update
P and L sent out – money received from ELC for the re-furbishment of HM office. Accounts need to be signed by 26th November and a Director’s Report is required – CMcW to send to BD. An EGM to be held on the 26th November at the office of Thomas Telford and CMcW, BD, DJ, RT and JSB have agreed to attend to sign the accounts.
BD and JSB to liaise to investigate the changes in duty on red diesel for leisure craft.
BD is being asked for accounts for MSBPT and as this is a dormant company it was agreed to wind the company up – BD to progress
6. Projects Update
North Wall – ongoing
Ladders – see HMC report
McArthur’s Store – a progress meeting has just been held and despite some hold ups the project is progressing well. The inside should be finished by Christmas and the outside completed by the end of January. A group consisting of CMcW, BD, JSB, DA, JB and George McNeil will meet to discuss tenancy agreements, charges, admin, maintenance etc. CMcW would like to get a draft agreement out to the fishermen to get their feedback. BD will look at a Consumer Credit License to allow the Trust to collect payment by Direct Debit.
JSB and CMcW to liaise on the layout of the enclosure as this issue has been raised by fishermen.
Battery –Landscape architect Rankin Fraser will visit and put forward a proposal for this area. Another landscape architect should be sought and it was agreed to contact the company who landscaped the area surrounding the propeller.
Amenities Building – the altered plans were discussed at length and it was agreed to ask the Architects to sound out ELC planners before applying for planning permission – RT to progress.
Interpretative Panels – CMcW still in discussions with Duncan Priddle on design and siting of panel being funded by the Seabird Centre.
Development of Harbour –BC and DJ have applied for funding for the wave modelling from Leader Plus and are awaiting a response. Viridor and Entrust are still to confirm if this project meets their criteria.
Vaults – CMcW to contact Dave Johnston to ascertain the current status of this project
7. Communication
Harbour Users meeting to be held on Friday 28th November at 1800hrs – CMcW to contact the Sailing Club to request the use of their premises.
8. AOB
A consultation with the Big Lottery is being held on 28th January 2009 at Surgeons Hall – it was agreed the CMcW, AD, RT and IF would attend.
The AGM will be held on 22nd January 2009- JSB will arrange for notification in the East Lothian Courier and on DHT Notice Board
9. Date of Next Meeting
Thursday 11th December 08 @1830hrs at The Rocks Hotel, Dunbar