Minutes of the Ordinary Meeting at Hallhill Healthy Living Centre, Dunbar Thursday 9th October 2008
Present; C McWhannel, J Blyth, I Fleming, J S Band, J Dixon, R Thomas, T Band (Minute Secretary).
Apologies; B Cleator, A Davidson, B Donald, D Johnston, D Ainsley
1. Welcome and Apologies
Chairman welcomed all and apologies were noted.
2 Corrections / Acceptance of minutes
Minutes approved as read.
3. Matter Arising
Response to meeting with representation from fishermen sent to Peter Johnstone
4. HMC Update
Maintenance Bay – BC in touch with Beckett and Rankin to agree methods of rectifying the problems – RT has agreed to be alternative point of contact if BC unavailable.
Diving platform – AD has arranged for Jack Laws from Coldingham to attend the next Board meeting to give us his views on how to best, and most cost effectively provide services for the growing diving fraternity. His views on the amenities block might also be helpful and AD will take Jack around the harbour prior to the meeting so he has an understanding of the issues and opportunities.
There has been an issue of defaulting on payment of fuel charges and a letter will be sent requesting the outstanding debt be cleared within 5 days. Any fob access to fuel will be rescinded immediately and any future fuel will be available on a cash basis.
Harbour Bridge – No handover date as yet agreed.
Fisherman’s stores – a fisherman requested permission to site a container next to his store – it was felt that as the DHT policy is to keep the harbour area clear we would not allow containers to be sited in the harbour area and suggested that the fisherman apply for storage space in MacArthurs Store.
Ladders – a letter has been sent to A Watts requesting the outstanding work on the ladders be carried out but as yet no reply has been forthcoming. RT will contact Watts again. Rubber ladders till to be installed – JD to speak to Robertson Engineering.
Powered Davits – Duncan Forbes and Bob Clunas looking into this issue and will liaise with the fishermen on possibilities.
5. Finance Update3
P and L sent out
6. Projects Update
North Wall – ongoing
Ladders – see HMC report
McArthur’s Store – Three weeks delay anticipated after the discovery of old walls and steps – these need to be recorded and photographed by archaeologists. MacArthur’s Store Management Team will be set up and David Ainsley, Colin McWhannell and George McNeil to meet to discuss issues such as tenancy agreements.
CMcW to check on status of MCBPT
Battery –The area needs to be tidied up and made more accessible in the meantime
Toilets and Showers – Architects had a meeting with ELC planners and they rejected both plans. The Board reviewed the architect's proposals and agreed that the 'beach hut' proposal should be dropped in favour of the more conventional design. RT said that the architect is happy to revise whichever plan the Board wished to proceed with taking account of the suggestions made by the planners and resubmit to the planning department. RT will get in touch with the architect and inform her of the Board's decision and ask her to proceed with the revision.
Interpretative Panels – CMcW in discussions with Duncan Priddle on design and siting of next panel.
Development of Harbour –BC and DJ seeking funding for the wave modelling and they will be meeting Leader Plus later this month. Viridor and Entrust are still to confirm if they can offer funding.
7. Communication
New newsletter came out at the end of September. Many thanks to D. Johnston for the roduction. CMcW to distribute copies manually
8. AOB
It has been decided that a boat will be moved on the hard stand in the Cromwell Harbour to make extra room for fishermen to move their boats for maintenance.
A harbour user’s meeting to be arranged for November.
Insurance – our insurance for the harbour area has now been arranged including the Bridge and the Company have raised the issue of any festivals which may be held . CMcW to raise the issue of the Bonfire Night with them.
A letter has been received from the agents of the Crown Estates and they intend to bill us annually for the slipway and maintenance bay. The letter states that there is a standard charge by the Crown Estate for slips used by the RNLI and it was agreed that CMcW would contact the RNLI to establish whether this is in fact the case and whether the RNLI is charged for slipways elsewhere.
9. Date of Next Meeting
Thursday 13th November 08 @1830hrs at Hallhill Healthy Living Centre, Dunbar