Minutes of meeting

Extract of Minutes of the Ordinary Meeting at New Registrar's Office, Dunbar

Thursday 13 th January, 2005

 

Present; C McWhannell (Chairman), J S Band, I McKane, J Blyth, E Oakeshott ,R Logan , E O'Brien, I Combe , J Christman, R Thomas, J Dixon , R Donald, T Band (Minute Secretary)

1. Matter arising from previous minutes

Inventory of Harbour area - remains to be carried out

Ongoing

Web site Domain name now in place for three years

Bad debt recovery - IHJ Collections have been asked to try to reach a Compromise with outstanding account

Ongoing

 

Byelaws - Notice in today's Courier giving 28 days notice to raise any objections
Ongoing

 

ELC Grant - HM to be transferred from 01/02/05

 

Bridge Repair - DHT in contact with ELC on this matter and advised that they have been in touch with Geo Brown but have as yet received costings estimate.

Ongoing 

 

2. HM Committee -This committee, which will now meet on the second Tuesday of each month, and New Directors to the DHT, will join this committee The next meeting will be held on Tuesday 8 th February. A safety policy document has been circulated to all Board members and this matter will be discussed at the next board meeting.

Fuel spillage - over the Christmas break there was a substantial fuel spillage in the Cromwell Harbour and residents reported the matter to SEPA/DHT -DHT to contact SEPA to discuss how these matters can be dealt with.

 

3. Projects Update

North Wall Ongoing

Cromwell Harbour Wall

SERAD would expect DHT to contribute from DHT own funding and they will pay the balance and on this basis SERAD funding offer accepted with completion to be no later than 18 th March

Fuel Store

2 more applications going in for the balance of the funding required. Phase 1 would see the installation of a pump and dispensing system but would use the RNLI tank. Phase 2 would see the installation of the larger tank.

 

McArthur's Store

Two firms of architects are being interviewed on Tuesday 18 th January 2005 to discuss a feasibility study.. A business plan cannot be taken forward until these interviews have taken place and the tenders are opened.

Maintenance Bay
On hold

Slipway
DHT has received from the RNLI a report from Halcrow Group reporting on the condition of the slipway and proposing repairs with an estimated cost, this report will be forwarded on to all directors to allow them evaluate whether the work should be carried out after blocking off the area with coffer dams and working in the 'dry' or working when the tide permits

Vaults
A letter has been sent to Historic Scotland, re Phase 2 of this project suggesting a start date of May 05.

 

4. AOB

Road Signage DHT has contacted ELC and they have suggested a meeting on site to discuss this matter

Funding committee This proposed and agreed by DHT Board to set this up.

 

5. Date of Next Meeting

The next meeting will be on Thursday 10 th February at 18.30hrs in the new Registrar's Office next to the Lothian Hotel.