Minute of Directors’ meeting held on Thursday 13 July 2017

In McArthur’s Stores, Dunbar at 18.45

Present:          T. Band (Vice-chair); J. Band; R. Hamilton; P. Ingram (Treasurer); K. Maule;

                        E. Robertson.

Others present: Q. Dimmer (Harbour Master); M. Brown (Minutes)

1.Apologies: S. Anderson; A. Brown; B. Buglass; B. Fisher; A. Mackie; A. Swan (Chair)

2.Minutes of meeting held on 8 June 2017 & Matters arising: The minute was adopted.

Matters arising: 3b (3) – The Directors have always been identified as Duty Holders on the DHT website.

3. Port Marine Safety Code & the Health & Safety Report:

a. Incident log review:

An incident log has been recorded on the recent harbour fatality and stated that the Police and Gary Fairbairn attended at the scene with the Harbour Master to look at possible signage improvements to warn people of slippery rocks. No final conclusion was reached but it was agreed no immediate action was necessary at this stage. It would appear it was a very unfortunate and tragic event that could happen on any rocky coastline.

The following incident logs have still to be recorded:                                                                   

Masonry from the Castle had been seen falling into the Harbour entrance.                        

Thelma had added two MAIB flyers to the website.

b. Risk Assessment Review: Paul distributed the new format of Marine Risk Assessments form RA4. The amendments were approved.

The suggestion was made that an extra risk assessment be added for slipping hazards. It was also suggested that mooring charges letters might include an attachment to be signed by users accepting the Risk Assessment.

c. SMS update: Now updated on the web site.

4. Harbour Security:

  1. A letter of compliance had been sent to the MCA.

  2. Proposed Battery history tours – a test walk is to take place.

  3. Eddie Ingle has been seen around the harbour over the past few days despite the perpetual Interdict against him. Legal options are being investigated.

5. Finance Report: (P. Ingram)

The report had been circulated.

Landing, launching and visitors’ fees were all up on previous month.

6. Harbour Management Committee: The minutes had been circulated.

Safety issues at the Battery were discussed and these will be referred to Steve.

7. Projects:

a. North Wall steps: Repairs were almost completed.

b. Hatchery fencing: Completed.

c. Castle vault entrance: Work has been started. On hold at present.

d. Notice board: In hand.                                                                                                    

e. Sparkling Dunbar: This will be held on 19 August from 11a.m. until 4 p.m. and will be based around the Battery. It will be in the form of a Music Festival.

It was felt that some form of protection from the elements was required at the Battery for events taking place. Anything not freestanding will require sanctioning by Historic Scotland. It was agreed to discuss this matter with Steve.                                                                                                

Cromwell Harbour repairs (R. Hamilton):

Cromwell Harbour repairs have been funded by generous grants from:

  • Viridor Credits £50k (all drawn down)

  • Marine Scotland £20k (all drawn down)

  • Historic Environment Scotland £28k received so far (£12k still to come)

The Trust is now working to improve the surface to the Cromwell harbour walkway, to strengthen the Broadhaven breakwater, to repair the Cromwell slipway, and to improve the pointing of the South Pier. Quotes are awaited to ensure that all of these improvements are affordable.

8. Harbour Improvement Plan:

a. Toilets: (Eric Robertson).

There was a proposal for incorporating the toilet block within the area of the storage bunkers. Eric was granted permission to investigate costings of this proposal.                        

b. Pontoon at Victoria Harbour – Quentin was to take this idea forward with the help of 2 directors. John agreed to assist.                                                                                                              

c. Pontoon at Cromwell Harbour – Ongoing           

d. Maintenance Bay – ongoing.                                                                                           

e. Branders – ongoing.                                                                                                          

f. Consultation update:

Fishermen – complete

Sea Cadets – complete

Rowing club - Ken intimated that the Rowing Club had no specific requests. However, the club is anxious to find suitable space for winter maintenance of their crafts.

Harbour users -  Paul’s consultation with the users had indicated that landing/loading access for the disabled would be useful and storage for tenders.

At present there were a number of unidentified tenders. Quentin suggested that he round these up in the hope that the owners would approach him to claim their property so that they could be identified.

9. Friends of Dunbar Battery:

a) This item was deferred until next meeting.                                                                    

b) Forthcoming events: Ricciotti Ensemble and “Sparkling Dunbar” in August. Other interest has been shown.     

c) Brunton seat: It was agreed in principle that possible placement of this seat could be on a grassy area to the left of the entrance to the Battery. However, this would be subject to consultation with Historic Scotland.                                                                                          

10. Any other competent business:

1. The Board were deeply saddened by the news of the untimely death of Stevie Fitzpatrick, the joiner who had so lovingly created the amphitheatre in Dunbar Battery that has been so widely admired and used in its early days. Condolences have been sent to Margaret, his widow.

2. Enjoy Leisure had indicated that they would be willing to erect a locked barrier on the site of the ballroom if the Harbour Trust was willing to provide the resources to manage authorised activities. It was agreed, in principle, that to procure use of this area should be pursued. Directors should explore options for its use for next meeting.                                                                    

The issue of campervans parking at the harbour was considered. Ideas will be investigated.  

4. The DFA has intimated that it has suffered an over spend of £4,000 on installing electricity to its new cold store. The DFA has asked the Trust if it would contribute to all or some of this overspend. The argument given was that the old electricity supply to the fuel tank and stores was not fit for purpose. The Trust noted that it had been agreed all along that the DFA would raise the money for the Cold Store project and would not burden the Trust with any overspends. If the old supply to the meters had not been fit for purpose this was the responsibility of Scottish Power and not that of the Trust and should have been raised with Scottish Power at the time the problem was discovered.

5. AG ices – Quentin was given permission to advise the owner that application needed to be made to operate within the Harbour area and that unless this was granted the owner should be asked to leave the premises.                                                                                                                  

6. In accordance with Harbour rules, Quentin was issuing tickets for car parking and accepting payments. He would prefer to have a card reader. Eric will pass on information about a suitable reader.                                                                                                                                             

7. Date of next meeting – Thursday 10th August 2017 at 18.45.

The meeting closed at 21.20.